Information notice – Identity Management
Controller
Volvo Car
Corporation, a Swedish legal entity with registration number 556074-3089 with
address Assar Gabrielssons Väg, SE-405 31, Gothenburg, Sweden, hereinafter referred to as “Volvo Cars”, “we”, “our” and “us”,, will as controller process your
personal data as described below.
Purpose and
legal basis for processing
The personal
data processed about you is as follows, if internal employee: full name, digital
contact information, account type, manager, department number, building code, and
if external user (e.g. consultant, supplier or dealer): full name, email
address, site code, partner category and preferred language.
The
purpose of our processing of your personal data is to administer access rights related
to persons’ identities for Volvo Cars’ facilities and IT landscape. The legal basis
for the processing is performance of a contract, as this processing is
necessary for identifying employees and external users (e.g. consultants,
supplier or dealer) in order to enable them to conduct their job. Furthermore,
the legal basis for the processing is legitimate interest, as it is in Volvo
Cars’ interest that the employees and external users can access some certain
sites in order to e.g. facilitate meetings, keep track of which users have
conducted which compliance training or for audit purposes see who implemented a
certain change in an application.
Disclosure / Recipients of your personal data /
Transfer
Your
personal data will only be disclosed within the Volvo Car Group. In relation to
parts of the Volvo Car Group located outside of EEA, we will transfer your
personal data with the basis of the Standard Contractual Clauses adopted by the
European Commission.
Retention
time
For internal users, we will retain your personal data for a period of
ten (10) years. For external users, we will retain your personal data for a
period of eighteen (18) months after last time of your use. External users have
the right to ask your personal data to be removed before the eighteen months
has passed by raising a request to Service Desk +46-31-59 10 00. After the
retention period, your account will be deleted and some of the basic user data
will be archived, in order to ensure that same CDSID will not be used for
future new accounts. For audit purposes the name related to the CDSID is also
archived.
Your rights
and contact information
You have the right to
request a copy of the personal data that we store about you. We want to make
sure that your personal information is accurate and up to date. Please do not
hesitate to ask us to correct or remove information you think is inaccurate. You
also have the right to have your personal data deleted and to have our
processing of your personal data restricted in certain circumstances. In
addition you have the right to object to our processing of your personal data
as well as to receive your personal data, which you have provided to us, in a
structured, commonly used and machine-readable format and to have these
transmitted to another controller. If you are of the opinion that we are
processing your personal data in violation of privacy laws and regulations you
have the right to lodge a complaint with the supervisory authority.
For request in relation to
above and for more information on your rights please contact Service Desk
+46-31-59 10 00 or raise a
ticket in Self-Service
Portal
(Service Now, SNOW). For our Global Data
Protection Officer, please send an e-mail to E-mail address: globdpo@volvocars.com or send a letter to: Volvo Car Corporation,
Attention: The Data Protection Officer, HB32, 405 31 Göteborg, Sweden.